Volunteer Information Hub
Everything volunteers need for Regionals—schedules, details, and important info.
Quick Information for Volunteers
Before You Leave Home
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Review your volunteer assignment and shift times.
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Dress for the weather and come prepared for sun, wind, rain, or changing temperatures.
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Bring a refillable water bottle.
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Refillable water bottle
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Travel mug (for coffee or tea)
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Hat
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Sunglasses
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Sunscreen
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Bug spray
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Jacket or sweater
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Plan to arrive 30 minutes before their scheduled assignment.
Running Late, Unable to Attend or have Questions ?
Please let us know as soon as possible.
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Before the event:
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Sharon: skilback22@gmail.com
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Belinda: blohnes@hotmail.com
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During the event:
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Sharon (text preferred): 519-854-4210
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When You Arrive
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Park in General Parking and follow the directions of parking attendants.
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Check in at Volunteer Registration in the Volunteer Area of the main building (see photo below).
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Pick up:
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Your volunteer ID badge
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Event information
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Meal voucher
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Wear your volunteer ID badge throughout the event.
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Confirm your first assignment and location.
Understanding Your Volunteer Schedule
Volunteer assignments are scheduled by event blocks rather than half-day shifts.
Friday Event Blocks
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8:00 AM – 10:30 AM
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11:00 AM – 2:00 PM
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2:30 PM – 5:00 PM
Saturday & Sunday Event Blocks
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8:00 AM – 10:30 AM
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11:00 AM – 1:30 PM
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1:55 PM – 4:40 PM
All times are approximate and may vary slightly depending on the progress of the event.
Before Each Class Begins
Ring Chiefs and all assigned volunteers will participate in a brief huddle:
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Meet at your assigned ring.
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Arrive approximately 15 minutes before the walkthrough.
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Review duties and assignments.
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Ask questions if you're unsure about anything.
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Confirm the ring is ready for competition.
Ring Chiefs and Gate Stewards: Additional meeting information will be communicated directly to you
During Your Shift
Where Can I Store My Belongings?
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Small personal items may be left in the ring box at your assigned ring.
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Larger items can be stored in the Volunteer Hub.
If You're New
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Don't worry.
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Ask questions. Your Ring Chief, Gate Steward, Sharon, and committee members are happy to help.
Stay Comfortable
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Drink water regularly.
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Take breaks when appropriate.
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Let your Ring Chief know if you need assistance.
Ring Etiquette
To ensure a safe and fair competition for all competitors:
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No cell phone use while working in the ring.
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No food or treats in the ring, including treats in pockets.
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If a dog approaches you, look away and avoid engaging with the dog.
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Only adjust jump bars when instructed or after a dog has completed its run.
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If leash running, wait until the dog has left the start-line area before retrieving the leash.
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If you're unsure about any procedure, ask your Ring Chief before the class begins
Food, Breaks & Water
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Snacks will be available in the Volunteer Hub throughout the day.
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Coffee and Tea (Please bring a travel mug).
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Water refill stations will be available throughout the venue. Please bring a refillable water bottle. Additional water will be brought to rings throughout the day.
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Other beverages may be purchased from the on-site food vendor.
Volunteer Lunch
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Each volunteer will receive one complimentary meal voucher per day.
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Lunch is served between the second and third event blocks each day (1:15 pm and 2:00)
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If your ring is running behind schedule, don't worry—we will make sure you have an opportunity to eat.
Meal Schedule:
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Friday: Sandwiches
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Saturday: Chili
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Sunday: Chicken and rice
Volunteer Social Events
All volunteers are welcome!
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Join us throughout the weekend for volunteer and competitor social events, including the Friday Potluck, Saturday Mingle Social Hour, and Regionals Banquet (tickets required). Click on "Social Events above to learn more.
Need Help?
If you aren't sure where you're supposed to be, have questions about your assignment, or need assistance at any time, please find:
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Sharon
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Your Ring Chief
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Your Gate Steward
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Any Committee Member
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We're here to help and want you to have a great volunteer experience.
Volunteer Role Descriptions
From timing runs to cheering in hospitality, your energy and enthusiasm help make the event unforgettable.
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Site Set-Up & Take-Down Crew
NO experience required
Bring your muscles and help prepare the event site — set up and or take down fencing, signs, tents, tables, chairs, extension cords, and agility equipment.
Competitor Registration
NO experience required
Welcome competitors, check them in, confirm Dog ID cards, and answer general questions.
Parking Attendant
NO experience required
Greet drivers, direct them to parking areas, and keep traffic flowing.
Assist vendors with morning setup and evening exit.
General Worker
NO experience required
Be our “go-to” helper — tidy up, move equipment, and assist where needed throughout the site.
Chief Ring Steward
Experience required * Non-competitor
Honorarium for work
Oversee the ring crew and course builders.
Act as the main contact between the judge and competitors.
Gate Steward
Experience preferred
Call competitors to the ring, manage flow, and announce jump-height changes.
(Must be comfortable speaking loudly!)
Timer
Experience required * Non-competitor
Honorarium for work
Operate the timing system and ensure accurate results.
In Gamble rings, adjust settings and start timing manually.
Scribe
Experience required * Non-competitor
Honorarium for work
Record the judge’s calls and times.
In Gamble rings, record points and note completion of closing gambles.
Scribe Assistant
Experience required * Non-competitor
Honorarium for work
Organize and hand off scribe sheets.
Deliver completed sheets to the Scoring Team and competitors.
Score Runner
NO Experience required
Collect scribe sheets and deliver them to scoring.
You will get your steps in here!
Ring Crew
No Experience required
Reset bars, adjust equipment, and assist the judge as needed.
Leash Runner
No Experience required
Retrieve leashes and bring them to the exit gate.
Course Builder
Experience preferred
Competitors may assist sanctioned events; Regional events require non-competitors.
Set up courses as directed by the Chief Course Builder. Bring your muscles — first setup starts as soon as the ring finishes for the day.
Hospitality Team
No experience required
Help keep everyone fed, hydrated, and smiling.
A Heartfelt Thank You
We would like to thank our featured banquet speaker, Linda Barton, for her generous contribution toward snacks and meals for our volunteers. Her support helps us take care of the people who make this event possible.
Volunteers
The Heart of Regionals
BE PART OF THE ACTION !
Volunteers are the heartbeat of Regionals. From timing and scorekeeping to hospitality and setup, your support makes this event possible.
Whether you’re new to agility or a seasoned competitor lending a hand, every role contributes to the success of the weekend.
Thank You Sponsors
Meet ALL the amazing partners who make Regionals possible! 🐾
Every great event is built on partnership, and we’re proud to have the support of our generous sponsors.
We’re grateful to the businesses and organizations backing AAC Ontario Regionals 2026. Their generosity helps us celebrate agility, community, and connection.
Please visit the sponsors page to meet all the amazing partners who make Regionals possible! 🐾
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📸 Special thanks to Donna Kasubeck Photography for generously providing many of the photos featured on our site.